Great business ideas are birthed in serious business meetings. For this reason, business meetings should be given the respect they deserve. They are not like social meetings which do not have to follow a strict format. Business meetings should be conducted in an elaborate, formal manner for them to be successful. Here are a few tips on conducting successful business meetings.
The choice of the venue for a business meeting is the make-break of a business meeting. The first aspect of the venue to consider the class. Do not expect great deals to be struck in a business meeting held at a local, average municipal hall. Go for premium venues that will evoke the feelings of seriousness among the attendees. Choose a tranquil and serene environment that will get sound business ideas flowing naturally into the heads of the attendees. Overall, ensure that the venue is conducive to a serious business meeting.
Depending on the size of the audience, you should choose a public address system that will make every word spoken during the meeting audible. A good public address system also gives the speaker the confidence to involve the audience in the conversation. Hiring an MC is a step in the right direction. A professional Master of Ceremony will ensure that the events of the meeting flow in an apple pie order. Most event organizers offer a complete package a public address system, music tapes, and an MC who doubles as a DJ. This is a success package for you.
Getting everything ready for the meeting is just half-way the battle. It is important to ensure that the concentration levels are very high throughout a business meeting. I noted earlier that the venue chosen should be free from distractions such as the movement of people and cars, noise, and other distractions. On top of that, have the attendees of the meeting put their mobile phones on silent or vibration mode. Begin the meeting only when everyone has settled down. As the meeting progresses and key people make speeches, it is your duty as the facilitator of the meeting to keep the audience attentive. Whenever you are giving a speech, apply all the possible public speaking skills to ensure that you move with the audience. None of the attendees should get distracted or doze off during the meeting.
Sometimes, it is important for the audience in a business meeting to take a few notes. Most attendees will not have carried notebooks and pens. It is therefore important to provide these items for free to encourage everyone to mark important dates on their dairies or note down key points.
Finally, if you can, provide refreshments to the audience. After a short period of serious business presentations, the concentration level of the audience declines naturally. At this point, refreshments are in order. You do not have to break your wallet for refreshments. A bottle of water is enough.
In summary, conducting successful business meetings is not an easy task. It requires you to hone the skills of attracting people’s attention and occupying them throughout the meeting. You must also have the emotional intelligence to ensure that you do not hurt anyone during the meeting through your words or actions.